Category management

Nonproject managers

Gone are those days when we entirely rely upon our bosses or project heads to decide where to head next in a running project process. Today project management consultancies and various management tools are there to take care of this headache.

In the field of project management, the manager addressed a number of people and problems that are juggling between. And this becomes more difficult in the absence of technology. Although they are increasingly becoming aware of the usage of technology but still facing challenges. The reason is that they still stick to those desktop based applications which are meant for individual use on the other hand, is carried out with the whole team effort and every person involved in a needs to be updated about what is going on. Hence with these desktop based applications, simultaneous update is not possible.

So here other project management software tool that allows team members to create, edit and update project details across device and browser platforms in real time are required. Yet these automated tools cut off a lot of paperwork but still, certain documents are not negligible while it is progressing.

Well here are those documents that are crucial for a project to succeed. Let’s have a look:

The business case: It is the document to summarize the problem that the is going to solve and explains why the execution of the project is needed. It should be well descriptive to justify the investment required for a project.

The statement of work: It covers all the deliverables of a project and can go down to a low level of description.

The Project charter: It’s the document that turns a project idea into a programmable piece and this document finally gives you an authority to work as a project manager. This defines the allocated owners and funding for the project. In short without this document, your project doesn’t exist.

The project management plan: This is a huge document that includes everything you need to know and manage during the project journey. It includes: – The scope baseline. – The schedule baseline – The cost baseline. Again, it should be descriptive enough to justify your project investment.

The Action Log: This is required to keep a track of every team member’s action plan. Although with the modern project management tools, each person involved in an is aware of what other person is doing but still maintaining this document is a part of traditional project management services.

Status Reports: These are important since you use them to get information from your stakeholders on a regular basis. These are the formally written documents to record a progress.

Budget: And lastly the document with less text more numbers. It has all the calculations to set out the information about the contract and what financial flow you are going to follow. Trust me; it is a real tough challenge to get your invoices paid off, so once you find out how to note it down to save your time next month.

So these are some basic documentation you require for a successful task completion. Your doubts and opinions are most welcomed via the comment box below.

Rita Rajpurohit is the writer of this article she is content writer at Gem Engserv , writes on various civil engineering topics and exploring the new dimension in construction industries

When managers use research, they are applying the methods of science to the art of management and all business undertakings operate in the world of uncertainty. There is no unique method which can entirely eliminate uncertainty; however, research methodology, more than any other procedure, can minimize the degree of uncertainty. Thus it reduces the probability of making a wrong choice amongst alternative courses of action. This is particularly significant in the light of increasing the competition and growing size which make the task of choosing the best course of action difficult for any business enterprise.

It is imperative that any type of organization in the present environment needs the systematic supply of information coupled with tools of analysis for making the sound decisions which involve the minimum risk. Under this context, the research methodology plays a very important role.

Research is not an existing bag of techniques and it is not a fishing expedition or an encyclopedic gathering of assorted facts. It is purposeful investigation. It provides a structure for the decision making. There are three parts involved in any investigation namely; 1) the implicit question method; 2) the explicit answer proposed; 3) collection, analysis and interpretation of the information leading from the question to the answer.

In fact, the third part is the defense that justifies the recommendation and is viewed as research. For example, the following statement can be considered: “We recommend that model X television can be priced at $15000”. This is the recommendation forwarded to the marketing head by the marketing manager in charge of research wing. The implicit question posed in this quote is what should be the selling price of the model? The explicit answer is $15000. The third part deals with collection, analysis and interpretation of the information leading from the question to the answer of $15000.

The word: “research” identifies a process by which the organization attempts to supply the information required for making sound management decisions. In fact the research is not synonymous with common sense. The difference revolves around words such as “systematic”, objective and reproducible. Both research and common sense depend on information; the distinction between them lies in the procedures and methods adopted by which the information is obtained and used in arriving at conclusions. The research cannot address itself to the complete information on a particular subject. As such, the two secondary characteristics of research specify “relevance” and “control”.

When it comes to good research, the systematic approach is very much essential and each step should be so planned that it leads to the next step. It is usually very difficult to go back and correct the mistakes of the previous step; sometimes it is impossible. Even when it is possible, it always involves loss in time and money. Research can be divided into a number of steps and both the number of steps and the names are somewhat arbitrary; however, the recognition of a sequence is crucial. Planning and organization are part of this systematic approach with a lot of emphasis given to the interdependence of various steps.