Gone are those days when we entirely rely upon our bosses or project heads to decide where to head next in a running project process. Today project management consultancies and various management tools are there to take care of this headache.
In the field of project management, the manager addressed a number of people and problems that are juggling between. And this becomes more difficult in the absence of technology. Although they are increasingly becoming aware of the usage of technology but still facing challenges. The reason is that they still stick to those desktop based applications which are meant for individual use on the other hand, is carried out with the whole team effort and every person involved in a needs to be updated about what is going on. Hence with these desktop based applications, simultaneous update is not possible.
So here other project management software tool that allows team members to create, edit and update project details across device and browser platforms in real time are required. Yet these automated tools cut off a lot of paperwork but still, certain documents are not negligible while it is progressing.
Well here are those documents that are crucial for a project to succeed. Let’s have a look:
The business case: It is the document to summarize the problem that the is going to solve and explains why the execution of the project is needed. It should be well descriptive to justify the investment required for a project.
The statement of work: It covers all the deliverables of a project and can go down to a low level of description.
The Project charter: It’s the document that turns a project idea into a programmable piece and this document finally gives you an authority to work as a project manager. This defines the allocated owners and funding for the project. In short without this document, your project doesn’t exist.
The project management plan: This is a huge document that includes everything you need to know and manage during the project journey. It includes: – The scope baseline. – The schedule baseline – The cost baseline. Again, it should be descriptive enough to justify your project investment.
The Action Log: This is required to keep a track of every team member’s action plan. Although with the modern project management tools, each person involved in an is aware of what other person is doing but still maintaining this document is a part of traditional project management services.
Status Reports: These are important since you use them to get information from your stakeholders on a regular basis. These are the formally written documents to record a progress.
Budget: And lastly the document with less text more numbers. It has all the calculations to set out the information about the contract and what financial flow you are going to follow. Trust me; it is a real tough challenge to get your invoices paid off, so once you find out how to note it down to save your time next month.
So these are some basic documentation you require for a successful task completion. Your doubts and opinions are most welcomed via the comment box below.
Rita Rajpurohit is the writer of this article she is content writer at Gem Engserv , writes on various civil engineering topics and exploring the new dimension in construction industries